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E-Safety

Introduction
 
Our strategy to support effective practice and embed Internet Safety
 
This e-safety strategy has been developed in conjunction with our:
 
  • Child Protection Policy,
  • Anti-Cyberbullying Policy,
  • Behaviour for Learning Policy,
  • EPA Acceptable Use Policy (Students),
  • EPA Acceptable Use Policy (Staff),
  • Data Security Policy
 
Roles & responsibilities for Internet safety
 
1. Responsibilities of the Headteacher
 
  • Ultimate responsibility for Internet safety issues
  • Delegating day-to-day responsibility to a member of SLT as Internet Safety Co-ordinator (ISC)
  • Secures time, support and authority for the Internet Safety Team (IST) to function
  • Secures funding for technical infrastructure and inset
  • Supports the Internet Safety Co-ordinator
  • Keeps the Board of Directors informed
 
2. Responsibilities of the Board of Directors
 
  • Develop an awareness of the issues and risks of using ICT in schools
  • Develop an awareness of the benefits of using ICT in schools
  • Include Internet safety as part of the regular review of child protection and H&S policies
  • Develop an understanding of existing procedures and policies for maintaining a safe ICT learning environment
  • Support the Headteacher in formulating a plan/strategy to deal with the media should a serious incident occur
  • Promote Internet safety to parents/carers.
 
 
3. Responsibilities of the Internet Safety Co-ordinator (ISC)
 
  • Work with the Internet Safety Team and Headteacher to develop and review appropriate Internet Safety Policies and procedures
  • Lead on the development of management protocols so that incidents are responded to in an appropriate and consistent manner
  • Oversee an Internet Safety Education programme for students
  • With the ICT Coordinator, maintain an overview of Internet Safety Activities across the Academy and support different departments
  • Oversee the development of a parental awareness programme
  • With the ICT Coordinator, make recommendations for review of policy
  • Liaise with outside agencies as appropriate
 
4. Network Manager & ICT Co-ordinator
 
  • Key members of Academy Internet Safety Team
  • Liaise with outside agencies as appropriate
  • Meet regularly with the Headteacher to discuss Internet safety issues and review progress
  • Maintain a log of all incidents relating to Internet Safety in the Academy.
  • Establish and maintain a safe ICT learning environment within the Academy.
  • Support Internet safety co-ordinator
  • Provide and maintain technical infrastructure and information on newly available technologies
  • Report network breaches of acceptable use to the IST where appropriate
 
5. Subject Leaders and Heads of Faculty
 
  • Ensure students are properly supervised in ICT suites
  • Ensure a co-ordinated approach to teaching and imbedding Internet safety
  • Discuss general compliance, safety issues and good practise at Departmental/Faculty meetings
  • Be familiar with protocols and procedures related to reporting and dealing with breaches in Internet safety
 
6. Heads of House
 
  • Contribution essential in developing a safe ICT learning environment
  • Internet safety a big part of ensuring social welfare of students in each house
  • Key points of contact in dealing with incidents of ICT misuse/abuse
  • Key points of contact for other members of the Internet Safety Team
  • Impose sanctions within whole-school disciplinary framework
  • Supports Internet Safety Co-ordinator and ICT Coordinator in maintaining/developing policies and procedures
  • Develop/maintain knowledge of Internet safety issues and how it affects children
  • Together with ISC and CPO, appropriately support students who experience problems when using the internet
  • Act as mediators for ICT related incidents which occur outside Academy such as Cyberbullying within chat rooms, creation of hate websites, etc (refer to Anti-Cyberbullying Policy).
  • Lead in devising and implementing educational programmes to inform students, parents and teachers of the dangers and advantages of online collaboration and signpost procedures they can follow when things go wrong. 
 
7. Classroom teachers and LSA’s
 
  • Responsible for Internet safety education in the classroom because of increased use of web-based resources and VLE across the curriculum
  • Embed Internet safety within classroom practise
  • Frequently review safety messages
  • Acknowledge that Internet safety should be recognised in the same way as safety rules in Science laboratories and DT workshops
  • Develop and maintain a high level of Internet safety awareness
  • Be aware of all Policies and Procedures relating to H&S and Safeguarding in the Academy.
 
8. SENCO
 
  • Carefully consider the needs of students for whom they have responsibility and whether or not the Internet safety programme is appropriate or not, for example a student with autistic spectrum disorder will take messages very literally and could be persuaded to act upon them. Such a student is likely to need additional advice on safe behaviours and what he/she should never disclose to others
  • Develop/maintain knowledge of Internet safety issues and how it affects children
  • Liaise with parents of students with special educational needs to ensure they are aware of the Internet safety issues there children may encounter outside school
  • Co-operate with child protection liaison officer as necessary
 
9. CPO
 
  • Seek professional development on the safety issues related to the use of the Internet and related technologies and how it relates to children
  • Act as a key member of the Internet safety team
  • Take a proactive role in the Internet safety education of students
  • Develop systems for supporting/referring on students referred to them as a result of breaches of Internet safety in school
  • Develop systems and procedures for students who self-refer and suspected victims
  • Develop and maintain strategic partnerships at LEA and external agency level
 
10. LRC Managers/Librarian
 
  • Key member of the Academy Internet safety team
  • Develop and maintain an AUP for the LRC as appropriate to the needs of the school
  • Seek professional development opportunities for developing and maintaining knowledge on Internet safety issues and how it relates to children and young people
 
11. Students
 
  • Uphold policies related to acceptable use of the Internet and communication technologies
  • Develop safe and discriminating behaviours to guide them online
  • Report any incident of ICT misuse, abuse and bullying
  • Seek immediate help and advice if/when they experience problems when online
  • Communicate with their parents/carers about Internet safety issues and upholding all the rules for safe Internet use at home
 
 
Key Stakeholders at Emerson Park Academy
 
  • Headteacher & Board of Directors
  • Internet Safety Co-ordinator
  • Senior Leaders
  • Heads of House
  • ICT Co-ordinator & Technicians
  • Subject leaders & Heads of Faculty
  • SENCO
  • Child Protection Liaison Officer
  • Classroom teachers and LSA’s
  • LRC Manager/Librarian
  • Students
  • Parent

Putting our Internet Safety Strategy into practice
 
 
A) Use of digital and video images
 
1. Developing a safe Academy website & the general use of still and moving images
 
The Academy website is an important, public-facing communication channel. Many prospective and existing parents find it convenient to look at the Academy’s website for information and it can be an effective way to share the Academy’s good practice and promote its work. 
 
1.1    The ICT Coordinator and/or Web Master will oversee and authorise the Academy website’s content and check suitability. Only the Headteacher, ICT Coordinator and Web Master have the authority to upload content into sections of our website or, in some instances, delegate this where appropriate.
 
1.2   The Web Master will ensure that the Academy is not infringing on copyright or intellectual property rights through any content published on the website.
 
1.3   If the Academy’s website contains any guestbook, notice board or blog, they will be monitored by the Web Master to ensure they do not contain personal details of staff or students.
 
1.4   Links to any external websites will be thoroughly checked by the Web Master before inclusion on our Academy website to ensure that the content is appropriate both to the Academy and for the intended audience.
 
1.5   The Academy will take care when using photographs or video footage of students on the Academy website. Group photographs rather than photos of individual children will be taken where appropriate. 
 
1.6   To reduce the risk of inappropriate, unsolicited attention from people outside the school, names of individuals will never be used in photographs. 
 
1.7   Before any photographs of students are published in any form, staff have to adhere to the following two rules:
 
1.71 If the student is named, avoid using their photograph / video footage.
1.72 If the photograph /video are used, do not name the student.
 
1.8   Whenever the Academy website is using a webcam it will be checked and monitored by the ICT Coordinator and/or the Web Master to ensure misuse does not occur accidentally or otherwise.
 
1.9   When showcasing school-made digital video work staff must take care to ensure that students aren't referred to by name on the video and that students’ full names aren't given in credits at the end of the film.
 
1.10 If showcasing examples of students work staff must use only their first names, rather than their full names.
 
1.11 Only use images of students in suitable dress to reduce the risk of inappropriate use.
 
1.12 Staff should not use their personal phone or camera without permission e.g. for an Academy field trip. If personal equipment is being used it should be registered with the Internet Safety Coordinator and an undertaking have to be signed that photographs will be transferred to the Academy network and will not be stored at home or on memory sticks and used for any other purpose than for Academy approved business.
1.13 No Images or video material of students may be used for display or otherwise, both externally and internally, without the explicit, written permission of the parents/carers.
 
2. Data Protection
 
2.1    In many cases, it is unlikely that the Data Protection Act will apply to the taking of images e.g. photographs taken for personal use, such as those taken by parents or grandparents at an Academy play or sports day. However, photographs taken for official Academy use, which are likely to be stored electronically alongside other personal data, may be covered by the Data Protection Act. As such, students and parents should be advised why they are being taken.
 
2.2   Parental permission should be obtained before publishing any photographs, video footage etc of students on the Academy website, in a DVD or in any other high profile public printed media. This ensures that parents are aware of the way the image of their child is representing the school; a printed copy of the specific image should be attached to this form.
 
2.3    No Images or video material of students may be used for display or otherwise, both externally and internally, without the explicit, written permission of the parents/carers.
 
3. Cyberbullying
 
3.1   All staff should be familiar with the Academy’s Anti-Cyberbullying Policy which can be found on the staff Internet as well as the Academy website.
 
3.2   Digital images, photographs and video clips can now readily be taken using mobile phones. Extreme abuse is the so called ‘happy slapping’ incidents sent to others or posted onto a website like YouTube. It is therefore important to ensure that the risk of inappropriate use is minimised. 
 
3.3   For this reason camera/video/mobile phones are only allowed in pre-identified areas of the Academy and at specific times – please refer to the Academy’s ‘Behaviour for Learning’ policy on the Intranet for more information.
 
3.4   Incidents of Cyber Bullying via the Internet, Academy e-mail, mobile communication devices or any other form of digital collaboration/communication technology will be dealt with by the Academy in strict accordance with the ‘Anti-Cyberbullying Policy’. All such incidents will also be referred to the ISC to evaluate and review e-Safety procedures and protocols where appropriate.
 
4. Technical considerations
 
4.1    Digital images / video material of students must be stored securely on the Academy servers and old images deleted after a reasonable period, or when the student has left the Academy. The ISC will, in conjunction with the Academy’s DPO, monitor this. 
 
4.2    When saving pictures of students, staff must ensure that the image file is appropriately named. Do not use students’ names in image file names or in <ALT> tag references when published on the web. [An ALT tag is the HTML text describing a displayed image, used mostly for reasons of accessibility, since the tag can be voiced by screen readers]
 
B) Educational Programmes
 
The Academy will, via its House and Pastoral System, devise, implement, monitor and evaluate an Internet Safety Educational Program for students. This educational plan will mainly aim to achieve three objectives:
 
  1. Inform students about the dangers of the Internet,
  2. Educate them on how to stay safe,
  3. Inform them of what to do when things go wrong
  4. Familiarise them with this policy & procedures, acceptable use and cyberbullying issues.
 
1. Social Networking and Publishing
 
1.1    The Academy will devise and implement an annual educational programme to make parents and teachers aware that the Internet has online spaces and social networks which allow individuals to publish unmediated content and that those social networking sites can connect people with similar or even quite different interests and that guests can be invited to view personal spaces and leave comments, over which there may be limited control.
 
1.2    The education program will inform students, parents and teachers of the dangers and advantages of online collaboration and signpost procedures they can follow when things go wrong. Teachers will be reminded about their responsibilities under this (amongst others) policy and what procedures to follow when things go wrong.
 
1.3    The Academy will devise and implement an education program for students that will encourage them to think about the ease of uploading personal information and the impossibility of removing an inappropriate photo or address once published and also inform them about the dangers of collaborating digitally and what to do and who to go to when things go wrong, both in Academy and out of school.
 
1.4    The Academy will devise and implement an education programme for students that will address the responsible use of mobile phone technologies in and around the Academy as stipulated in the ‘Behaviour for Learning Policy’ of the Academy.
 
2. The Curriculum
 
2.1    As part of the education program for Internet Safety and to further embed e-safety principles, discreet lessons on e-safety will be taught in ICT in year 8 and across the age range in Life Skills/Citizenship.
 
C) The Internet Safety Team (IST)
 
The Internet Safety team will assist as appropriate in reviewing and updating the following:
 
  • Internet Safety Policy, AUP for students, Anti-Cyberbullying Policy and Social Media & Networking Policy
  • Evaluating the Internet Safety educational program
  • Process Policy updates
  • Evaluate Internet Safety protocols so that incidents are responded to in an appropriate and consistent manner
 
The IST at Emerson Park Academy consists of:
 
  • Mr Hope (ISC - Assistant Headteacher & Inclusion Manager)
  • Ms J Marsh (Senior Pastor & CPO)
  • Mr Brickley (Head of House – Cavell)
  • Mrs Lindsay (Head of House - Redgrave)
  • Mrs Freeman (Head of House - Hepworth)
  • Mrs Hedges (Head of House – Brunel)
  • Mrs B Sumbal (Senior ICT Technician)
  • Mr T Chowdhury (ICT System Manager)